Registration and enrolment
Ready to join Herts? Before you officially become a Herts student, you will need to complete registration. You also need to do it if you’re a returning student.
What is registration?
Registration is a process where you:
- check your programme details are correct
- confirm and update your personal details
- upload a photo for your student ID card
- complete Higher Education Statistics Agency (HESA) questions
- confirm your identity by uploading or providing documents such as your passport, student visa etc.
By completing registration, you will officially enrol onto your programme, agree to follow the University’s rules and regulations, and be liable to pay your tuition fees.
Do I need to complete registration?
Every Herts student must complete registration at the beginning of each year of your programme. This includes all new and returning students, and students moving from one Herts programme to another.
For new students, you will be able to complete registration after you’ve set up your University account.
If you have applied for student finance through the Student Loan Company, you will not receive any payments until you have completed registration.
What do you need before you start?
Before you start the registration process, make sure you have the following information and documents to hand:
- Your University account details
- New students will need to have a recent photo of them similar to a passport photo to be used on your student ID card. If you are having any issues, you can have your photo taken on campus in our Ask Herts Hubs in Hutton Hub, College Lane or at de Havilland campus
- Identification documents such as a scan or photo of your passport photo page or your birth certificate and driving license
- Your Student Finance England notification of entitlement or correspondence if applicable
- If you’re being sponsored by a private company, we will need written confirmation on company headed paper and a signed agreement to sponsor form
- If your legal name is different to that of your passport, you will need to upload a copy of your marriage certificate or name change deeds.
- New students will need to have a recent photo that is similar to a passport photo which will be used on your student ID card. If you're having any issues, you can get your photo taken on campus in one of our Ask Herts Hubs in Hutton Hub, College Lane or at de Havilland campus.
- If you’re already living in the UK, you will need your passport, decision under EU Settlement Scheme and your personal code.
- If you’re entering the UK for study, you will need your passport (European Union identity card is also accepted) and your student visa which is a combination of your Home Office Decision Letter and personal code.
- If your legal name is different to that of your passport, you will need to bring your marriage certificate and name change deeds.
After you have completed online registration, you will need to book an on-campus appointment for your arrival to have your documents checked as part of the UKVI guidelines.
We recommend doing this as early as you can to avoid queues. When you come to your appointment, you will need the following:
- Your original hard copy passport with the vignette stamped
- A print copy of your Biometric Residence Permit (BRP) collection letter or if you don't have your BRP, please bring your printed CAS letter or full Visa application
- Biometric residence permit (BRP)
- New students will also need to have a recent photo of them that is similar to a passport photo which will then be used on your student ID card. If you are having any issues, you can have your photograph taken on campus in one of our Ask Herts Hubs in Hutton Hub, College Lane or at de Havilland campus.
Additional registration documents
If you’re a national of Australia, Canada, Japan, New Zealand, Singapore, South Korea, or the United States of America, you will also need to bring the following documents to your appointment:
- Evidence of your arrival into the UK such as e-gate tickets, flight details, booking itinerary showing the date of arrival
- Copy of a boarding pass for your flight arriving in the UK.
Disclosure Barring Service (DBS) and counter fraud checks
For some programmes, your joining instruction may tell you that you need to complete a DBS and counter fraud check. Make sure to check the DBS identification documents checklist in your registration portal.
If you need any help, you can find useful information on Ask Herts about timetables, student status letters, biometric residence permit (BRP) and so much more.
If you have a disability, difficulty or any additional needs and you would like to discuss alternative options or support available for completing registration, please contact our Student Wellbeing team.
How to complete registration?
Now that you’ve got your documents, the next step is completing registration, and on these pages, we will take you through it step by step. Now’s the time to grab a cup of tea (beverage of choice)!