If you are in the pharmaceutical industry, or otherwise involved in research and development, your information is your greatest asset. Your ability to pursue or defend a court case depends on your ability to find supporting documentation and £millions can hang on it. An audit trail of document activity can be crucial in demonstrating intellectual property rights, correctly obtained approvals, compliance with legislation and adherence to procedures.
You will need good version control for technical documentation and reports. You will need indexing to attach documents to projects and products. You will need an intelligent search engine to find the most up-to-date information and to mine your corporate memory for useful information from the past. You will need to keep superseded documentation to provide evidence of past activity and previous compliance. You will need very long retention for health and safety documentation and research data and results and will be looking at digital preservation techniques to make sure your long term information is still available when you need it.
Cimtech can help you manage your technical and compliance documentation. We can help you plan, procure and implement a document management system.
We can look at your electronic document management needs in an EDM Feasibility Study and Options Review which will examine the requirements, costs, benefits and risks of implementing or replacing an EDM system. We can help you analyse the options and procure the system that fits with your ways of working and budget. We can help you decide what to scan, how to scan it and into what formats for long-term storage. We can use EDM and workflow to streamline your working practices, drawing up as-is and to-be processes and quantifying the savings to be achieved with workflow.
We can carry out an Information Audit to find out what information you are holding and where and how long it needs to be kept. We can organise your information in shared drives and document management systems so that is easy to use and sustainable over time.
We can make sure your vital records are secure and potential evidence is protected for as long as you need it.