Your organisation has a large and increasing burden of information compliance requirements to meet. It has to support an ever more complex combination of data and document systems, with internal and external collaboration solutions, outsourced IT, cloud computing and new media complicating the information landscape.
If governance and planning is not applied to new solutions, mistakes can be made, legislative compliance can be compromised and efficiency and effectiveness lost as storage grows and becomes fragmented and poorly-managed information takes longer and longer to find.
You will also be looking for ways to reduce the cost of information management across the organisation.
If your organisation has not had a Records Manager or a Knowledge and Information Management team you might never have had a strategic overview of your information management.
If on the other hand you have such a team, you may well seek to benefit from external and impartial advice on how to manage your information better to meet your information compliance requirements and ensure that you create an efficient and effective information management environment.
Cimtech will draw up an Information Management Strategy that looks at your external compliance, internal strategy factors, customer and business needs. We will look at information governance arrangements, principles, policies and procedures. We will look at the strategic fit of your information management with corporate strategy such as customer service, environment management, diversity, and accessibility. We will set out your compliance and strategy environment and recommend an Information Management governance and resourcing structure and principles and corporate objectives for information management.
Cimtech will go on to draw up an Implementation Plan. We will examine the options already in place for holding, presenting and sharing data and documents and look at how well they meet the compliance and strategy requirements and corporate principles and whether they support the customer and business environment. We will look at ways of managing information in fileshares, data systems, document management systems, email accounts, diverse multimedia and Web 2.0 content.
We will look at technical issues such as integration between systems, data quality and the lifecycle management of corporate records. We will look at human issues such as training and communications. We will outline a recommended information architecture defining ‘what goes where’ between systems. We will identify the gaps and overlaps in provision, define missing requirements, investigate alternative solutions both technical and human and draw up a list of options for improvement, with costs and benefits.
We will recommend an option or set of options for moving forward and set out a timetable for implementation with dates and resources.
A typical Information Management Strategy and Implementation Plan for a large organisation will take around 15 days of consultancy time.