Guidance for Contributors

COVID-19 has changed the way we live, work, and communicate. It has impacted the global economy, politics, the environment, and the societies and communities in which we establish and sustain relationships with each other. It has prompted fundamental questions about human vulnerability and our place within the planet’s wider ecosystem. Every facet of human life has been impacted by the virus. We have had to adapt, create, adjust, and think differently in the face of the new challenges the virus has presented to us. The University of Hertfordshire is no exception.

A Changed World invites the University of Hertfordshire’s community – both students and staff – to share and showcase their academic and creative activity relating to the COVID-19 lockdown and current global pandemic.

Consent

Contributors are required to provide consent for fair use of their submission in the A Changed World showcase and other University-related campaigns and activities. You will be asked to provide consent during submission, using the form at the bottom of this page. Submitted content will be embedded on the University website, and may be hosted on the University’s YouTube, Flickr and Soundcloud accounts, as well as other relevant University-managed channels.

Use of copyrighted material

Use of copyrighted material without an appropriate license is strictly forbidden. If you use material that is subject to copyright laws, and have a license for use, this must be provided at the point of submission. The University reserves the right to decline the use of any submission that is felt to be in breach of copyright laws.

Types of content accepted

Submissions to A Changed World should be either:

Video: Submitted as a YouTube compliant video file. Unfortunately, we cannot accept files hosted on non-University accounts.

Audio: Submitted as a Soundcloud compliant audio file. Unfortunately, we cannot accept files hosted on non-University accounts.

Images: Images should be submitted in jpeg or png format only, with a maximum file size of 10mb and minimum width of 1000px. If your submission includes a range of images to be displayed in a specific order, please title the files in ascending order.

Articles: Written articles should be submitted in Word format only. Any illustrative images should be provided as individual files (see specifications above) and placement should be clearly marked in the Word document.

Guidance for video submissions

We have created these guidelines to help you create good content with the equipment you have to hand. You will ideally have one of the following:

  • Mac/PC with external webcam
  • Laptop with in-built webcam
  • Tablet or smartphone with in-built webcam

Remember to speak clearly, record in chunks if you find this easier and save your progress at each stage. The University will not edit your submission, other than to add A Changed World branding at the start and end of the piece.

If you need support in using video editing software, please refer to your LinkedIn Learning account

General tips for recording content from home:

  • Record in an environment that is tidy and minimalist (in front of a white wall for example)
  • Remove background noise by closing any doors or windows in the area you are filming in
  • Switch off any radios, TVs or other noise sources. Put your phone on silent
  • Film in HD 1280x720 or Full HD 1920x1080, although this is not essential
  • Please ensure your device is positioned at eyeline level, in a stable position. Do not hold the device yourself - rest on a shelf or table to avoid handling noise.
  • Film with a good light source (lamp/window etc) either in front or to the slight side of you. Do not film with a window or strong light source behind you
  • Clean the camera lens prior to recording
  • Sit in the middle of the frame, making sure the top of your head is not cut off
  • Give enough distance from the camera. We recommend further away than you would on a video call
  • Avoid using headphones, unless the built-in microphone is of poor quality. If this is the case, use wireless earphones as an alternative
  • If you are using a computer, ensure all other apps and programmes are closed to avoid alert sounds
  • Trim any unwanted footage at the start and end of your piece, for example when turning your camera on and off
  • Please test the video and audio quality prior to recording your final submission.

Illustrated talks using Microsoft PowerPoint

We have provided a Microsoft PowerPoint presentation template for contributors presenting illustrated talks.

Download template here

Guidance on recording narrated PowerPoint presentations can be found on Microsoft’s support website.

Illustrated PowerPoint presentations should be exported in .mp4 or .mov format using recorded timings and narration.

Recording using a Mac

  • Download QuickTime
  • Follow the installation process
  • Open QuickTime when you are ready to record
  • Click 'File > New Movie Recording'
  • If asked 'to allow the app permission to access your webcam and microphone', give all requested permissions
  • Click the small downward-facing arrow next to the record button. Ensure your video quality is set to ‘high’ to optimise file size
  • When you are ready, click record
  • When you are finished with your recording, click stop. We will make adjustments to the start and end of the clips as appropriate. Play it back with audio turned on to check you are happy with the final output looks and sounds
  • After each recording is complete save the file
  • For illustrated talks, you should record the video whilst viewing your presentation on screen. We will take your presentation and overlay your video on it
  • You can either record your presentation as one continuous piece or as separate slides:
  • If you choose to record this as one continuous piece, you should provide guidance on slide timings to allow us to sync up the visuals and audio
  • If you choose to record as separate slides, please title your files with the associated slide number.
  • Click the 'Start' menu button in the bottom-left corner of the screen
  • Type 'camera' into the search bar or scroll down the menu until you spot the word 'camera'
  • The camera app will open on the screen. This should automatically start your webcam. If asked 'to allow the app permission to access your webcam and microphone', give all requested permissions
  • Click the 'Settings' button; it is a cog symbol in the top-right corner of the screen
  • Scroll down the right column to the 'Videos' header, and then select your desired resolution from the drop-down menu. The higher the resolution, the better the quality (and the larger the file size).
  • Click the video icon. It is the outline of a video camera on the right side of the window. This switches the camera to video mode.
  • Click the video icon to start recording. It is the large white version of the video camera on the left side of the window. The time count in the bottom-centre of the preview screen will increase as you continue to record.
  • Click the stop button to stop recording. It is the red square on the right side of the window. The video will stop recording immediately. The finished video will be saved to the 'Camera roll' folder inside your 'Photos' folder.
  • For illustrated talks, you should record the video whilst viewing your presentation on screen. We will take your presentation and overlay your video on it
  • If you choose to record this as one continuous piece, you should provide guidance on slide timings to allow us to sync up the visuals and audio
  • If you choose to record as separate slides, please title your files with the associated slide number.
  • For previous versions such as Windows 7, please see if your laptop or webcam manufacturer has included a pre-installed software on your device. If there is not an appropriate software installed, please see below for guidance on recording using your smartphone or tablet.
  • Please film in horizontal mode with the device on its side
  • Please ensure your device is positioned at eyeline level, in a stable position. Do not hold the device yourself - rest on a shelf or table to avoid handling noise
  • Avoid using headphones unless the built-in microphone is of poor quality. If this is the case, use wireless earphones as an alternative
  • Use your default camera app to create the video recording
  • Users with the latest Android or Apple smart phones should find that the video capabilities are of a good quality.
Step 3

Step 3: Open Quicktime

Step 4

Step 4: Select 'New Movie Recording'

Step 6

Step 6: Adjust your quality settings

Step 10

Step 10: Save your recording

Recording using Windows 10/8.1

  • Click the 'Start' menu button in the bottom-left corner of the screen
  • Type 'camera' into the search bar or scroll down the menu until you spot the word 'camera'
  • The camera app will open on the screen. This should automatically start your webcam. If asked 'to allow the app permission to access your webcam and microphone', give all requested permissions
  • Click the 'Settings' button; it is a cog symbol in the top-right corner of the screen
  • Scroll down the right column to the 'Videos' header, and then select your desired resolution from the drop-down menu. The higher the resolution, the better the quality (and the larger the file size).
  • Click the video icon. It is the outline of a video camera on the right side of the window. This switches the camera to video mode.
  • Click the video icon to start recording. It is the large white version of the video camera on the left side of the window. The time count in the bottom-centre of the preview screen will increase as you continue to record.
  • Click the stop button to stop recording. It is the red square on the right side of the window. The video will stop recording immediately. The finished video will be saved to the 'Camera roll' folder inside your 'Photos' folder.
  • For illustrated talks, you should record the video whilst viewing your presentation on screen. We will take your presentation and overlay your video on it
  • If you choose to record this as one continuous piece, you should provide guidance on slide timings to allow us to sync up the visuals and audio
  • If you choose to record as separate slides, please title your files with the associated slide number.
  • For previous versions such as Windows 7, please see if your laptop or webcam manufacturer has included a pre-installed software on your device. If there is not an appropriate software installed, please see below for guidance on recording using your smartphone or tablet.
Step 1

Step 1: Start menu

Step 2

Step 2: Open the Camera app

Step 4

Step 4: Click 'Settings'

Step 5

Step 5: Adjust your quality settings

Step 7

Step 7: Hit 'Record'

Step 8

Step 8: Stop recording

Recording using a Phone/Tablet

  • Please film in horizontal mode with the device on its side
  • Please ensure your device is positioned at eyeline level, in a stable position. Do not hold the device yourself - rest on a shelf or table to avoid handling noise
  • Avoid using headphones unless the built-in microphone is of poor quality. If this is the case, use wireless earphones as an alternative
  • Use your default camera app to create the video recording
  • Users with the latest Android or Apple smart phones should find that the video capabilities are of a good quality.
Phone Portrait

Don't use your phone in portrait orientation

Phone Landscape

Do use your phone in landscape orientation

Phone Dont

Don't position your device above or below eye level

Phone Do

Do position your device in a stable manner at eye level

Submitting your content

All files should be submitted through the link below. If you have any additional notes, please upload these as a separate Word document.

Submit your content here

If you have any issues uploading your content, please email websupport@herts.ac.uk