September 2016 - Terms and Conditions for International students

Please note that in addition to the University’s terms and conditions for students generally, the following terms and conditions will also apply to international students registering for the first time for the academic year 2016/17. For these purposes, “international” means students who are deemed by the University to be international students for tuition fees purposes.

1. The latest date for registration for the majority of courses that commence on 26 September 2016 is 10 October 2016. However if you are studying on a preparatory course such as Pre-sessional English or English for Academic Studies the latest date of registration will be earlier and these details will be included on your Confirmation of Acceptance for Studies (“CAS”); there are additional courses with differing latest dates to register – details of these will be included on your CAS. Please note there are certain circumstances where we may refuse to issue a CAS even if you have accepted an offer(in which case you will not be able to obtain a visa or take up your place at the University).  For further details please see our Codes of Practice - Additional Information for Tier 4 Applicants and Students. These Codes are available on the University’s website: http://www.herts.ac.uk/international/already-made-an-application/terms-and-conditions.

2. Regardless of any certificate of English proficiency that you might hold, if your first language is not English you may be tested on your English when you enter the University. If your result is deemed insufficient for the course for which you have registered, you will either be required to attend extra English classes or other assistance with the language will be offered to you.

3. Satisfactory Occupational Health checks and Enhanced Disclosure and Barring Service (DBS) screening will be required for all applicants applying for certain undergraduate courses; this will be undertaken following your  arrival at the University.  If as a result of the checks and/or screening you are not eligible to study on the course, every reasonable endeavour will be made to transfer you to another appropriate course that does not require these checks and screening. If another appropriate course cannot be found, you will not be permitted to study on the course  and you will be required under the terms of your visa to return home: any monies you have paid to the University as a deposit will be returned to the originating bank account.

4. It will be your responsibility to obtain a visa to enter and remain in the UK. All students entering the UK must adhere to UK Visa and Immigration regulations. The University will contact the Home Office and other government agencies in relation to issues affecting your leave to enter or right to remain within the UK.  Students applying for a Tier 4 visa should read the University’s Code of Practice – Additional Information for Tier 4 Applicants and Students. These are available on the University’s website: http://www.herts.ac.uk/international/already-made-an-application/terms-and-conditions.

5. If you wish to defer your offer of a place once you have accepted it, this can only be done if agreed to in writing by the University, and we will need to notify the UK Home Office that you have done so. Any monies you have paid to the University will be held by the University on your behalf until you subsequently complete registration; should you prefer instead to receive these funds back to the originating bank account, you will be liable for the non-refundable element of £2,500 as detailed in section 10 below.

6. Tuition fees for the 2016/17 Academic Year can be found at http://www.herts.ac.uk/international/fees/undergraduate (Undergraduate courses) and http://www.herts.ac.uk/international/fees/postgraduate (Postgraduate courses).

7. Information on how to pay your fees can be found at http://www.herts.ac.uk/international/fees/paying-your-fees/how-to-pay-your-fees.

8. If you are studying a full year course in the 2016/17 academic year you may be eligible for a discount of £500 for that year (“the Full Payment Discount”) provided you have paid your tuition fees in full by 7th October 2016.

9. You will need to pay £5,000 towards your tuition fees by the date set out in your offer; this acts as your deposit and will allow you to register at the University. This amount will be deducted from your first year tuition fees when you register. If you are also studying an additional course i.e. Pre-sessional English or other preparatory course, you will need to pay the full fees for these additional courses in advance as well as the £5,000 deposit.   If you have not paid the rest of your first year tuition fees in full by 7th October 2016, you will need to do so by 17th April 2017.

10. Your tuition fees (including the £5,000 that acts as a deposit) have a non-refundable element of £2,500 if you fail to register at the University.  If you withdraw from the course after registration you will be liable for a percentage of your tuition fees as outlined in the table below. The precise amount that you will be liable for will depend on the date on which you withdraw (or, where applicable, are deemed to have withdrawn):

Withdrawal date

Fee liability

Before 10 October 2016

0% of tuition fees

Between10 October  2016 and 8 January 2017 inclusive

25% of tuition fees

Between 9 January 2017 and 16  April 2017 inclusive

50% of tuition fees

On or after 17 April 2017

100% of tuition fees

Note that these fee liability dates apply to the 2016/17 academic year.  Similar fee liability dates will apply to subsequent years of your course; details of these will be made available to you before the start of each subsequent year of your course.

11. A minimum of £2,500 is therefore non-refundable in all circumstances unless,

(i) you register at the University and subsequently withdraw before 10 October 2016 ; or

(ii) your student visa to study within the United Kingdom is refused; or

(iii) you fail to satisfy the academic conditions set by the University;

in which event the full fee paid will be refunded (subject to the rest of this section 11).  If your visa is refused, a refund will only be made if you have supplied us with appropriate documentary

evidence of the refusal from the Home Office. Refunds will not be given in any circumstances if fraudulent documentation have been submitted. Any student rejected for false documents or false representations, including but not limited to any rejection under paragraph 320 (7a) or 320 (7b) of the UK Immigration Rules, will not be eligible for a deposit refund.

12. You should ensure that you have sufficient funds to cover your tuition fees, any applicable research programme fees, and living expenses for the duration of your course. For further information on this please see the International Pre-Arrival guide http://www.herts.ac.uk/international/preparation-and-arrival/before-you-travel. The University cannot offer reduced fees or rent and the University has no hardship funds available for international students.

13. If your tuition fees are being paid for you by a sponsor, you do not have to pay a deposit, but you must, by the date stated in your offer letter, provide the University with satisfactory proof of sponsorship that covers the entire cost of your course. It is your responsibility to make sure your sponsor pays your fees at the appropriate time (which, unless we agree otherwise, is the same time as if you are paying them yourself). If your sponsor fails to do so, you will be liable to pay the fees yourself in full.  Please note that the financial consequences of failure to register or withdrawal, as set out above, apply equally in the event that your fees are being paid, or are supposed to be being paid, by a sponsor.

14. The University offers places in University owned accommodation to all its full-time international students in their first year of study (subject to availability in the case of students studying for one Semester only).   Further information about the places offered, and the terms upon which they are offered, can be found at http://www.herts.ac.uk/university-life/accommodation.

15. If you do not pay your tuition fees on time, then as well as this being a debt that you owe the University there may be other University-specific consequences for you.  For example, you may be required to leave your course or you may have the conferment of your degree withheld.  Further details of these potential consequences can be found in the University's published policies, procedures and regulations ("UPRs") with which you will have to agree to comply, and to be bound by, on registration.  The current version of the UPRs can be found at www.herts.ac.uk/upr.

16. The University will hold and process personal information about you including some sensitive personal information.  Details of how the University will process this personal information can be found on our Data Protection web page at http://www.herts.ac.uk/legal/freedom-of-information-data-protection/data-protection and in the other documents and web pages which are referred to on, and linked to from, this main web page.   Please note that if you have used one of the University’s overseas representatives to assist with your application, then unless you notify us in writing that you do not want us to do so, we may disclose to the representative personal information about you which relates to your application.

17. These terms and conditions shall be governed by and construed in accordance with English law, and shall be subject to the non-exclusive jurisdiction of the English courts.

18. If you accept an offer of a place with us, we naturally hope that you will remain with us until the end of your course.  We appreciate however that there may be circumstances when you change your mind about studying with us after accepting an offer, or when you want to withdraw early from your course after you have joined us.  If you withdraw early from your course, your liability for unpaid tuition fees and/or your entitlement to a refund of paid fees generally depends upon the date when you withdraw in the relevant academic year (see section 10 above). In addition, however, you have a specific cancellation right which is given to you by law if you accept our offer of a place, as set out under sub-sections (a), (b) and (c) below:

(a) Right to cancel

If for any reason you change your mind about joining us after you have accepted our offer (which is the point when your contract to study with us is formed), you have a legal right to cancel your contract for a period of 14 days starting on the day after you accepted our offer. To exercise this right to cancel, you must inform us of your decision to cancel by way of any clear statement (e.g. a letter sent by post or e-mail). You may use the PDF model cancellation form which is available on our web site (http://www.herts.ac.uk/__data/assets/pdf_file/0005/93182/Cancellation-form_statutory_31-07-15.pdf), which is what we have to make available to you, but you do not have to do so.  You may find it more convenient to fill in and submit our online version of this form at http://www.herts.ac.uk/about-us/legal/cancellation-form; if you use this option, we will acknowledge receipt of your cancellation by e-mail without delay. To meet the cancellation deadline, it is sufficient for you to send your communication concerning your exercise of the right to cancel before the cancellation period has expired.

(b) Effect of cancellation

If you cancel your contract in accordance with the previous sub-section, we will reimburse to you all payments received from you in respect of the cancelled contract. We will make the reimbursement without undue delay, and not later than 14 days after the day on which we are informed about your decision to cancel the contract. We will make the reimbursement using the same means of payment as you used for the initial transaction, unless you have expressly agreed with us otherwise; in any event, you will not incur any fees as a result of the reimbursement.

(c) Starting your course before the end of the cancellation period

Notwithstanding the above, if you ask us to let you start your course before the end of the cancellation period: (i) you will lose your cancellation right if your course completely finishes within the cancellation period and you had acknowledged that you would lose that right in these circumstances; and/or (ii) you will retain your cancellation right if your course does not completely finish within the cancellation period, but you will have to pay us for what you have received until the time we were informed of your decision to cancel, calculated on the basis of the value of what you have received in relation to what you would have had to pay for your course as a whole if you had not cancelled.