Governance

• The Advisory Group should comprise of a minimum of two Trustees and have a nominated Chair.
• Trustees can be members of more than one advisory group and meet as frequently as agreed amongst the advisory group.
• The Advisory Group can co-opt members of the CIEA with relevant knowledge or specialist skills. Co-opted members should be subject to approval by the Board of Trustees.
• The Chair of the advisory group will be expected to keep Trustees informed and prepare proposals to be put to the Board, ahead of meetings, for considering the approval of recommendations put forward by the Advisory group.
• The Chair of the Governance Advisory group shall also be a member of the CIEA Regulation Authority.

Key purpose

To provide leadership on issues related to the ways in which CIEA governs its activities consistent with the objectives, as stated in the CIEA Deed and accompanying Royal Charter and those objectives that develop in the evolving CIEA environment and are agreed by the Board.

Key responsibilities

The Advisory Group will be expected to:

• Prepare advice on Governance matters to inform the Board on:
• Areas of activity
• Decisions the Advisory Group has arrived at
• Recommendations proposed by the Advisory group
• Liaise with the appropriate members of staff at the UH

The Chair of the Advisory Group will be responsible for ensuring these activities are undertaken.

Scope

The Governance Advisory Group shall undertake tasks related to all governance activities that shall be agreed upon by the Chair and trustees, and shall include, but not be limited to:

1. Governance arrangements

• Keep under review the arrangements under which the Board delegates areas of responsibility to its Advisory Groups
• Ensure the Terms of Reference of the four Advisory Groups are regularly reviewed to ensure fitness for purpose and are updated as and when necessary

Oversee the annual review of the effectiveness of CIEA Governance.

2. Trustee Membership

• Keep under review the terms of reference for current Trustees (all categories)
• Initiate elections when required
• Keep Trustee attendance under review and initiate action if appropriate
• Identify and recommend suitable individuals for co-option
• Identify and recommend suitable individuals for consideration by the Board of Trustees for the role of Chair

3. Compliance Issues

• Ensuing adherence to any data protection requirements that apply to the CIEA Trustees
• Ensuing adherence to any archive issues (HR, Finance, IP etc.)
• Ensuing adherence with any Charity Commission requirements
• Ensuing adherence with requirements of the CIEA’s Royal Charter

4. Finance Issues

• Ensuring CIEA financial records meet all relevant requirements (Audit, Charity Commission etc.)
• Ensuring that appropriate financial information is supplied to CIEA by UH

5. Contractual Issues

• Keep under review the working of the UH/CIEA ‘Services Agreement’

6. Risks

• The Governance Advisory Group is responsible for overseeing the management of the CIEA Risk register

Governance Advisory Group

• The advisory group should comprise of a minimum of two Trustees and have a nominated Chair.
• Trustees can be members of more than one advisory group and meet as frequently as agreed amongst the advisory group.
• The Chair of the advisory group will be expected to keep Trustees informed and prepare proposals to be put to the Board, ahead of meetings, for considering the approval of recommendations put forward by the Advisory group.

Key purpose To provide leadership on issues related to membership and accreditation of members to the CIEA consistent with the objectives, as stated in the CIEA Deed and accompanying Charter and those objectives that develop in the evolving CIEA environment and agreed by the Board.

Key responsibilities The Advisory Group will be expected to:

• Liaise with the appropriate Staff members
• Prepare papers to inform the Board on:
• Areas of activity
• Decisions the advisory group has arrived at
• Recommendations proposed by the Advisory group

The Chair of each advisory group will be responsible for ensuring these activities are undertaken.

Scope

The Membership and Accreditation Advisory group shall undertake tasks related to membership and accreditation of members to the CIEA that shall be agreed upon by the Chair and Director, and shall include, but not be limited to:

• Development of a robust framework to outline membership criteria, seeking to ensure particularly that clear academic and ‘on the job’ learning and experience is calibrated and equivalences described carefully and clearly
• Criteria to cover levels; Student, Associate, Affiliate, Member, Fellow
• Framework to be comprehensible to non-education specialists, such that the majority of applications can be determined by non-specialist staff
• Responsibility for ensuring appeals on accreditation from external stakeholders are handled in an appropriate and accountable manner
• Pending development of the framework, advising staff on appropriate levels for applicants for membership.

Membership and Accreditation Advisory Group

The Royal Charter requires the establishment of a Registration Authority, a committee responsible for recommending to Council: the development and application of criteria for admission to the Register of Chartered Educational Assessors.

The Royal Charter makes provision that members of the Registration Authority are to be appointed by the Board of Trustees on an annual basis. The Board of Trustees has agreed that:

• The Registration Authority should comprise of the Chairs of the Governance, Membership, Communications and Training Advisory Groups and have a nominated Chair.
• The Registration Authority should meet as often as agreed by Trustees but at least once per year.
• The Registration Authority can co-opt members of the CIEA with relevant knowledge or specialist skills. Co-opted members should be subject to approval by the Board of Trustees.
• The Chair of the Registration Authority will be expected to keep Trustees informed and prepare proposals to be put to the Board of Trustees, ahead of meetings, for considering the approval of recommendations put forward by the Registration Authority. Key purpose

To recommend to the Board of Trustees the development and application of criteria for admission to the Register of Chartered Educational Assessors.

Key responsibilities

The Registration Authority will be expected to:

• Prepare and present to the Board of Trustees criteria for qualification for the Register of Chartered Educational Assessors based on:
• Initial graduate qualifications
• Experience
• Current practice
• Commitment to undertake continuing professional development and abide by a code of professional conduct.
• Liaise with the appropriate members of staff at the UH

The Chair of the Registration Authority will be responsible for ensuring these activities are undertaken.

Scope

The Registration Authority shall support the Board of Trustees in fulfilling its duty from time to time determine and publish requirements for continuing professional development by voting members of the Institute. The Registration Authority shall undertake tasks related to registration activities that shall be agreed upon by the Chair and trustees, and shall include, but not be limited to:

1. Registration matters

• Determine and keep under review a set of criteria required for qualification to the Register of Chartered Educational Assessors
• Keep under review the process and procedures for application and acceptance to the Register of Chartered Educational Assessors
• Ensure the Board of Trustees receives guidance on matters relating to Registration.

2. Register of Chartered Assessors

• Keep under review the Register of Chartered Assessors
• Ensure the Register is maintained and kept up to date
• Monitor the impact of the Register on the promotion of the CIEA and member activity

3. Contractual Issues

• Keep under review the impact of the administration of Register on working of the UH/CIEA ‘Services Agreement’

4. Risks

The Registration Authority is responsible for overseeing any reputational or other risks pertaining to the Register of Chartered Educational Assessors.

Registration Authority

• The advisory group should comprise of a minimum of two Trustees and have a nominated Chair.
• Trustees can be members of more than one advisory group and meet as frequently as agreed amongst the advisory group.
• The Chair of the Advisory Group will be expected to keep Trustees informed and prepare proposals to be put to the Board, ahead of meetings, for considering the approval of recommendations put forward by the Advisory Group.

Key purpose To provide leadership on issues related to the provision, or oversight, of Training for the CIEA external stakeholders consistent with the objectives, as stated in the CIEA Deed and accompanying Charter and those objectives that develop in the evolving CIEA environment and agreed by the Board.

Key responsibilities The Advisory Group will be expected to:

• Liaise with the appropriate Staff members
• Prepare papers to inform the Board on:
• Areas of activity
• Decisions the Advisory Group has arrived at
• Recommendations proposed by the Advisory Group

The Chair of each Advisory Group will be responsible for ensuring these activities are undertaken.

Scope

The Training Advisory Group shall undertake tasks related to the provision or oversight of training products and materials for external CIEA stakeholders that shall be agreed upon by the Chair and Director, and shall include, but not be limited to:

• Continued development, support and oversight for the existing programmes:
• EiA (Schools)
• Foundations and Principles of Assessment
• Certificate in Educational Assessment
• Chartered Educational Assessor training
• Oral Language Modification
• Development and or oversight of all CIEA training materials, consistent with the CIEA membership and accreditation framework
• All materials developed internally or externally will remain the intellectual property of CIEA and should be verified by the Training Advisory Group
• Identification of training needs and appropriate products suitable for organisations including, but not limited to, educational institutions, awarding bodies, and individual members and non-members
• Products should have associated business plans and budgets to ensure commercial viability and organisational sustainability

Training Advisory Group